Financial ServicesIn Evaluation

Buying & Invoicing Tool for Tail Spend

~50 buyers, >CHF 400M spend

Starting Point

Large financial services company with mature strategic procurement and established procurement suite. Strategic and tactical spend are well covered, but everything under CHF 50k bypasses the procurement organisation uncontrolled. Business units order and buy without negotiation, without approval process and without spend transparency.

Challenge

  • Nine-figure annual tail spend without any procurement control
  • No systematic category coding on invoices
  • Invoices require manual approval, no automatic matching possible
  • Existing procurement suite does not cover the tail segment

Insave Approach

Phased approach with economic focus.

Step 1

Tail Spend Analytics

Make the invisible spend visible: Who buys what, from whom, at what price? Cockpit showing how much goes out without a single negotiation.

Step 2

Guided Buying Process

Guided buying for the 10k-50k band with automatic negotiation/offer triggers above defined thresholds.

Step 3

Automated Invoice Approval

No-PO-no-pay logic with automatic match on order numbers. Goal: touchless processing for standard tail spend.

Expected Outcome

Full transparency over previously invisible tail spend in the nine-figure range
Compliance protection through guided procurement processes
Reduction of manual invoice approvals through automation
Negotiation leverage for previously uncontrolled spend

Similar challenge?

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