Automation TechnologyIn Evaluation

Procurement Cockpit with Deviation Center

Small procurement team, EUR 10-15M spend

Starting Point

Engineering-driven automation technology company with SAP as ERP and good data quality. Standard orders already run automated. The manual effort sits in quote comparison and exception communication: quotes arrive as email or PDF and are compared in Excel, order confirmations are checked against orders by hand.

Challenge

  • No automated price comparison across supplier quotes
  • No market overview: Which category is above market level?
  • Deviations on price, date, quantity or part are often noticed late
  • Clarification emails to suppliers are typed and tracked manually

Insave Approach

Phased approach with economic focus.

Step 1

Savings Potential Cockpit

Quotes are captured centrally and compared automatically. The cockpit shows savings potential per category. Deliberately without ERP integration as a fast start.

Step 2

Deviation Center

Order confirmations are automatically checked against orders. On deviations in price, date, quantity or part, the system flags the case and automatically prepares the appropriate clarification email. ERP-integrated as an expansion stage.

Expected Outcome

Visible savings potential across all categories
Deviations are detected automatically instead of discovered manually
Clarification communication prepared instead of typed by hand
Relief of the small team from repetitive reconciliation work

Similar challenge?

Let's talk about how a similar approach could work for your procurement team.

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